I Sea freight consignment
1. Prepare a shipping schedule. The export shipping company compiles and prints an export shipping schedule on a monthly basis, which is distributed to various foreign trade companies and industrial and trade enterprises, including the route, ship name and nationality, arrival date, deadline for receipt, expected loading date, and name of the port of call (i.e. the port where the ship stops). Foreign trade companies and industrial and trade enterprises shall urge certification and stock up accordingly.
2. Handle shipment. The foreign trade company can handle the shipment after receiving a letter of credit from abroad and verifying (or modifying) that it is correct. Fill out the “Consignment Note” according to the relevant shipping terms in the letter of credit or contract, and provide a complete set of documents, which will be submitted to the shipping company before the deadline for receipt as the basis for booking.
3. Collect shipping documents. After receiving the relevant documents, the foreign transportation company shall prepare a sea export consignment note and arrange the vessel and cabin together with the relevant shipping company; Then, the shipping company will issue a loading note as a proof of notifying the shipping party to receive and ship the goods.
4. Loading, loading. According to the shipping schedule, the foreign transportation company will pick up the goods from the shipping warehouse on behalf of various foreign trade companies and transport them to the dock. The dock tally company will tally the goods and ship them on board with the loading list issued by the foreign shipping company.
5. Exchange for bill of lading. After the goods are loaded on board, the captain or first mate shall issue a “first mate receipt” or “station receipt”, which shall specify the detailed information of the received goods. The shipper shall exchange the bill of lading with the relevant shipping company based on the above receipt.
6. Issue a ‘Shipping Notice’. After the goods are loaded on board, the shipper can issue a “Shipping Notice” to the foreign buyer, so that the other party can prepare payment, redeem the documents, and handle the receipt of the goods. If it is a C&F or FOB contract, as the insurance is handled by the buyer themselves, it is particularly important to promptly issue the ‘Shipping Notice’.
II Land transportation consignment
1. Compile and report the wagon plan. Each foreign trade company and industrial and trade enterprise shall prepare and submit a monthly freight plan to the foreign transportation company, indicating the destination, and based on this, urge certification and stock up.
2. Handle shipment. After receiving a letter of credit from abroad and verifying that it is correct, foreign trade companies and industrial and trade enterprises can proceed with the shipment. That is, according to the relevant shipping payment in the letter of credit or contract, as well as the name, quantity, and date of shipment of the goods, fill out the “Shipping Note” and provide relevant documents, which will be sent to the shipping company as the basis for ordering the vehicle.
3. Implement the shipment truck. After receiving the “Consignment Note”, the foreign transportation company will contact the railway station based on the loading principles, nature of goods, quantity of goods, arrival, and other conditions, combined with the train plan, and the train station will apply for the train to the superior railway bureau based on this.
4. Pick up and load the goods. According to the loading date, the foreign transportation company will pick up the goods from the shipping warehouse on behalf of various foreign trade companies and transport them to the station yard. The station will load the goods onto the vehicle with the shipping documents.
5. Collect the bill of lading. After the loading of the goods is completed, the station weighing officer signs the shipping waybill, which specifies the detailed information of the received goods. If conditions permit on-site sealing, customs supervision and sealing can be carried out to complete the customs transfer procedures. The foreign transportation company issues a receipt for the goods to be carried, which is the land bill of lading, based on the waybill.
6. Issue loading notification. After the goods are loaded onto the vehicle, the foreign trade company or industry and trade enterprise can issue a “Loading Notice” to the buyer, so that the buyer can prepare payment, redeem the order, and handle the receipt of the goods.
III Air freight consignment
1. Handle shipment.
After preparing all the goods and receiving the letter of credit that has been verified (or modified) to be correct, all foreign trade companies and industrial and trade enterprises can proceed with the shipment. They can fill out the “Consignment Note” according to the relevant shipping terms in the letter of credit and contract, as well as the name, number of pieces, shipping date, destination, etc. of the goods, and provide relevant documents, which will be sent to the foreign transportation company as the basis for booking flights.
2. Arrange cargo hold.
After receiving the consignment note and relevant documents, the foreign transportation company, in conjunction with Civil Aviation of China, arranges cabin space based on the loading principles, nature of goods, quantity of goods, destination, and other conditions, combined with the flight, and then Civil Aviation of China issues an air waybill.
3. Loading, loading machine.
The foreign transportation company will pick up goods from the warehouse on behalf of various foreign trade companies or industrial and trade enterprises according to the flight, and deliver them to the designated cabin for transportation with the loading documents.
4. Issue waybills.
After the cargo is loaded, Civil Aviation of China will issue the air waybill, and the foreign transportation company will issue the air waybill. There are three original and twelve copies of the air waybill. Three original copies, the first one to be handed over to the shipper, the second one to be retained by the shipping company, and the third one to be delivered to the consignee along with the goods. Twelve copies will be used for customs declaration, financial settlement, foreign agency, transfer and distribution purposes.
5. Send a shipping notice. After the goods are loaded, a shipping notice can be sent to the buyer so that the other party can prepare payment, redeem the order, and handle the receipt of the goods.
